Data Entry Specialist Resume Example

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Written by Marc Cenedella
Leading expert on resumes

Marc Cenedella

Marc Cenedella is a nationally recognized thought leader on careers, resume writing, job search, career management and recruiting, Marc is frequently sought out by national media organizations for his expert commentary on employment, resumes, the job search and the job market.

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Last updated on September 2, 2022
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Data Entry Specialist Resume Example

If you are looking for a Data Entry Specialist role, writing a resume that will stand out from the crowd is essential. The average resume is only read for six seconds, so you need to ensure that your resume is clear and concise and highlights the skills and experience relevant to the Data Entry Specialist role.

Data Entry Specialists are responsible for inputting data into computer systems, ensuring that the data is accurate and error-free. This role is vital as it ensures that businesses can make decisions based on accurate data. They are also responsible for maintaining data integrity and keeping data confidential.

It's imperative to get the proper resume for Data Entry Specialist roles. Data entry is a field in which accuracy and detail orientation are highly valued, so your resume should reflect those qualities.

In this guide, we will provide tips on writing a great Data Entry Specialist resume. We will discuss what should be included in a Data Entry Specialist resume template. We will draw on how to make this personal for you and make yourself stand out from the pack.

Finding you’re too busy to care about how your resume looks? Use Leet to create your resume, and let us do the heavy lifting, so you don't have to.

What is a Data Entry Specialist, and what do they do?

A Data Entry Specialist is responsible for inputting data from physical documents into computer systems. They will collate data from receipts, company documentation, and paper forms.

The key responsibilities of a Data Entry Specialist are:

  • Inputting data into computer systems
  • Ensuring data accuracy
  • Maintaining data integrity
  • Keeping data confidential
  • Maintaining records and filing
  • Using spreadsheets

The skills and experience you need to become a Data Entry Specialist

To become a Data Entry Specialist, you'll need to have the following skills and experience:

  • Accurate data entry skills
  • The ability to type quickly and accurately
  • An eye for detail
  • Good literacy and numeracy skills

How to write a Data Entry Specialist resume and stand out

Writing a Data Entry Specialist resume that stands out isn't an easy task. There will usually be many applicants and only one position available. The odds are stacked massively out of your favor at this point.

The good thing is that most candidates forget these vital elements of a resume. So don't worry because by using these tips, the scales will be tipped back your way and put you ahead of the majority of other candidates.

Here are the three most critical tips for making your resume stand out from the pile:

1. Formatting

Many overlook the value of great formatting when writing a great Data Entry Specialist resume. Since you typically want to stick to basic colors, you’ll want to make up for creativity through your formatting.

While you want to keep things simple and concise, you’ll use specific formatting to guide readers through the text of your resume.

2. Paint a picture of yourself

Rather than filling your resume with a picture of yourself, which takes up space, use creative writing to paint a picture instead. Your words should be descriptive enough for prospective employers to be captivated by your work experience and want to call you in immediately for an interview.

3. Keep to one side of A4

A resume isn't a novel, so don't make it one. The key here is to be concise while still providing all the relevant information. Stick to one side of A4 to ensure you highlight yourself in the best light without bombarding the employer with too much information.

Be sure to include the above three points, and interviews will come flying your way.

What to include in a Data Entry Specialist resume template

You don't want to miss some things on your Data Entry Specialist resume, so we have included the essential list below. We suggest adding your personal touches and making it your own.


Your name must be in big, bold letters at the top of the page. Make it easy for future employers to identify who they are reading about.


Historically, it was always better to be local to the role you are applying to. In today’s world, though, many Data Entry Specialist positions can be handled entirely remotely.

Whether you’re applying for an in-person or remote Data Entry Specialist position, you’ll want to provide basic location details.

Email address

Make sure to use a professional email address. Your email address '' is out the window from here on in. Make sure to show employers you mean business.

Phone number

A local telephone number is best, so the employer can reach you easily. Try to make it as easy as possible for employers to get into contact with you by providing your cell phone number.

Professional summary

Getting your professional summary right is paramount. This synopsis is your first chance to sell yourself to the employer and make a good impression. Keep it short, snappy, and to the point.

We suggest up to a maximum of four sentences. Try to make each sentence convey a clear message.

Here's an example of an excellent professional summary for a Data Entry Specialist resume:

“I provide accurate data entry so companies can make efficient and precise decisions from my work. I hold high standards for myself and have extensive experience in the Data Entry Specialist profession. I always seek to improve my data entry skills by taking on new challenges. I work best in a fast-paced environment and enjoy working with others.”

Work experience

Work experience is essential to your resume when applying for Data Entry Specialist roles. Include the company's name, your job title, and the dates you worked there. It's good to include your references in this section too.

Briefly describing your duties and responsibilities in each role is the best way to set things out. Explain how this role will help develop you for the new role of becoming a specialist in this field.


To become a Data Entry Specialist, you will need at least a high school diploma. Some companies may require Data Entry Specialists to have completed a college course related to data entry or data processing.

In your education, you can draw on the skills of Data Entry Specialists. Maybe you were the spreadsheet whiz. Or, in English, you had to type essays. Include it in this section and explain how it will apply to this role.

Skills and competencies

You can use some visual representations here in the form of progress bars. If you score a 9/10 on the accuracy, then outline this here. If you're proficient in data entry software, ensure this is included with a progress bar score.

Achievements and awards

If you have any relevant data entry or data processing awards, include them on your resume. This information will help you stand out against other candidates and potentially be a deciding factor in hiring you.

Many large companies use point systems to break down your resume. Any relevant awards and accolades will surely increase your total tally.

Data entry specific skills

When describing your skills, you don't want just to state a boring list of what you can offer. You need to show your audience to make the reading of your resume a little more interesting.

Here are some examples of how to write skills such as accuracy, auditing, speed, collaboration, correction, flexibility, data management, and communication:

  • Accuracy: “Ensured a high degree of accuracy in data input, with a 99.4% success rate.”
  • Auditing: “Audited 10+ reports and spreadsheets monthly.”
  • Speed: “Converted 10 sides of A4 documentation into a spreadsheet in only two hours.”
  • Collaboration: “Collaborated with staff to review monthly data files for outgoing communications.”
  • Correction: “Corrected and verified data from over 10+ sources within the company.”
  • Flexibility: “Worked within several different data entry software programs, including Covve, PhraseExpander, and Forms on Fire.”
  • Data management: “Used WatchGuard Network Security to ensure data was never compromised.”
  • Communication: “Explained a new data input method I had created to new members, resulting in data input speed rising 14% throughout the department.”

Why use Leet for your Data Entry Specialist resume template

As you can see, writing an excellent Data Entry Specialist resume isn't an easy task. There are many things to consider when applying for Data Entry Specialist roles. Competition is rife so making yourself stand out is the first-order requirement.

If you're finding it difficult to get your resume on paper, Leet is at your assistance. We are a resume writing service that removes the burden of writing a great Data Entry Specialist resume. We can write you a Data Entry Specialist resume completely free of charge. Visit us at and get a formidable resume pieced together immediately.


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